{"id":13862,"date":"2010-07-10T21:05:38","date_gmt":"2010-07-10T15:35:38","guid":{"rendered":"https:\/\/www.quickonlinetips.com\/archives\/?p=13862"},"modified":"2026-10-11T17:13:34","modified_gmt":"2026-10-11T11:43:34","slug":"gmail-rich-text-html-signatures","status":"publish","type":"post","link":"https:\/\/www.quickonlinetips.com\/archives\/2010\/07\/gmail-rich-text-html-signatures\/","title":{"rendered":"How to Add a Gmail Signature with Images, Links and HTML (2026)"},"content":{"rendered":"<p>How do you add a professional Gmail signature with a logo, links and formatting? In 2010 Gmail finally added rich text signatures after years of users relying on scripts and browser hacks, and I was delighted. In 2026 Gmail lets you create multiple signatures with fonts, colours, images and links, and set different ones for new emails and replies. Here is how to set up a <strong>Gmail signature<\/strong>, including an HTML-style design, on desktop and mobile.<\/p>\n<p><img decoding=\"async\" class=\"aligncenter size-full wp-image-13863\" title=\"gmail-signature\" src=\"https:\/\/www.quickonlinetips.com\/archives\/wp-content\/uploads\/gmail-signature.png\" alt=\"Gmail signature settings with rich text and images\" width=\"490\" height=\"252\" srcset=\"https:\/\/www.quickonlinetips.com\/archives\/wp-content\/uploads\/gmail-signature.png 490w, https:\/\/www.quickonlinetips.com\/archives\/wp-content\/uploads\/gmail-signature-300x154.png 300w\" sizes=\"(max-width: 490px) 100vw, 490px\" \/><\/p>\n<p><strong>Quick answer:<\/strong> In Gmail on a computer, click the gear icon &gt; <strong>See all settings<\/strong> &gt; <strong>General<\/strong> &gt; <strong>Signature<\/strong> &gt; <strong>Create new<\/strong>. Type your signature, format it with the toolbar, add a logo with the image button and links with the link button, choose your signature defaults, then click <strong>Save Changes<\/strong> at the bottom. For an HTML design, build it in a signature generator or Google Doc and paste it into the box.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_89 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<label for=\"ez-toc-cssicon-toggle-item-6ad8ffc0ec0d4\" class=\"ez-toc-cssicon-toggle-label\"><span class=\"ez-toc-cssicon\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #1a202c;color:#1a202c\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #1a202c;color:#1a202c\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input type=\"checkbox\"  id=\"ez-toc-cssicon-toggle-item-6ad8ffc0ec0d4\" checked aria-label=\"Toggle\" \/><nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.quickonlinetips.com\/archives\/2010\/07\/gmail-rich-text-html-signatures\/#How_to_create_a_Gmail_signature_on_a_computer\" >How to create a Gmail signature on a computer<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.quickonlinetips.com\/archives\/2010\/07\/gmail-rich-text-html-signatures\/#How_to_add_an_HTML_signature_in_Gmail\" >How to add an HTML signature in Gmail<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.quickonlinetips.com\/archives\/2010\/07\/gmail-rich-text-html-signatures\/#How_to_set_a_Gmail_signature_on_Android_and_iPhone\" >How to set a Gmail signature on Android and iPhone<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.quickonlinetips.com\/archives\/2010\/07\/gmail-rich-text-html-signatures\/#Tips_for_a_professional_email_signature\" >Tips for a professional email signature<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.quickonlinetips.com\/archives\/2010\/07\/gmail-rich-text-html-signatures\/#FAQ\" >FAQ<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.quickonlinetips.com\/archives\/2010\/07\/gmail-rich-text-html-signatures\/#Why_is_my_Gmail_signature_not_showing\" >Why is my Gmail signature not showing?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.quickonlinetips.com\/archives\/2010\/07\/gmail-rich-text-html-signatures\/#Can_I_have_different_signatures_for_different_email_addresses\" >Can I have different signatures for different email addresses?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.quickonlinetips.com\/archives\/2010\/07\/gmail-rich-text-html-signatures\/#Why_does_my_signature_image_not_appear\" >Why does my signature image not appear?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_to_create_a_Gmail_signature_on_a_computer\"><\/span>How to create a Gmail signature on a computer<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol>\n<li>Open Gmail and click the <strong>gear icon<\/strong> &gt; <strong>See all settings<\/strong>.<\/li>\n<li>On the <strong>General<\/strong> tab, scroll to <strong>Signature<\/strong> and click <strong>Create new<\/strong>. Give it a name.<\/li>\n<li>Type your name, title, phone and website. Use the toolbar for fonts, size, bold, colour and alignment.<\/li>\n<li>Click the <strong>image icon<\/strong> to add a logo from Google Drive, your computer or a web URL, then click the image to resize it (small, medium, large).<\/li>\n<li>Select text and click the <strong>link icon<\/strong> to link your website or social profiles.<\/li>\n<li>Under <strong>Signature defaults<\/strong>, choose which signature to use for new emails and for replies and forwards.<\/li>\n<li>Scroll down and click <strong>Save Changes<\/strong>.<\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"How_to_add_an_HTML_signature_in_Gmail\"><\/span>How to add an HTML signature in Gmail<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Gmail does not have an HTML code box, but you can paste a formatted design:<\/p>\n<ol>\n<li>Create your signature in a free signature generator (such as HubSpot&#8217;s) or design it in a Google Doc with a small table for layout.<\/li>\n<li>Open the result in your browser, select the whole signature and copy it.<\/li>\n<li>Paste it into Gmail&#8217;s signature box and check the formatting, then save.<\/li>\n<\/ol>\n<p>Keep images hosted on a reliable public URL or Google Drive, and keep the design simple, because some email apps strip complex layouts. Gmail signatures are limited to 10,000 characters.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"How_to_set_a_Gmail_signature_on_Android_and_iPhone\"><\/span>How to set a Gmail signature on Android and iPhone<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong>Android:<\/strong> Gmail app &gt; menu &gt; Settings &gt; choose your account &gt; <strong>Mobile Signature<\/strong>.<\/li>\n<li><strong>iPhone:<\/strong> Gmail app &gt; menu &gt; Settings &gt; choose your account &gt; <strong>Signature settings<\/strong>, then turn on Mobile Signature.<\/li>\n<\/ul>\n<p>Mobile signatures are plain text. If you leave the mobile signature off, the app can use your desktop signature instead.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Tips_for_a_professional_email_signature\"><\/span>Tips for a professional email signature<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>Keep it to three or four lines: name, role, company and one link.<\/li>\n<li>Use a small logo (about 100 to 150 pixels wide) rather than a big banner.<\/li>\n<li>Do not add your whole address unless clients need it.<\/li>\n<li>Skip quotes, animated GIFs and large social icon rows.<\/li>\n<li>Test by sending an email to yourself on desktop and phone.<\/li>\n<\/ul>\n<p>More Gmail tips: make Gmail your default email app by learning to <a href=\"https:\/\/www.quickonlinetips.com\/archives\/2015\/03\/open-mailto-links-in-gmail\/\">open mailto links in Gmail<\/a>, and see how Gmail keeps your connection <a href=\"https:\/\/www.quickonlinetips.com\/archives\/2008\/07\/secure-https-gmail\/\">secure with HTTPS<\/a>.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"FAQ\"><\/span>FAQ<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Why_is_my_Gmail_signature_not_showing\"><\/span>Why is my Gmail signature not showing?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Check that a signature is selected under Signature defaults, that you clicked Save Changes, and that you are sending from the right account or alias.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Can_I_have_different_signatures_for_different_email_addresses\"><\/span>Can I have different signatures for different email addresses?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Yes. Create several signatures and assign a default to each &#8220;Send mail as&#8221; address.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Why_does_my_signature_image_not_appear\"><\/span>Why does my signature image not appear?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The image may be private or too large. Use a public link or upload it again, and keep it under about 100 KB.<\/p>\n<p>What do you include in your email signature? Tell us in the comments.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>How do you add a professional Gmail signature with a logo, links and formatting? In 2010 Gmail finally added rich&#8230;<\/p>\n","protected":false},"author":4,"featured_media":13863,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"_kad_post_classname":"","footnotes":""},"categories":[3],"tags":[],"class_list":["post-13862","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-google"],"_links":{"self":[{"href":"https:\/\/www.quickonlinetips.com\/archives\/wp-json\/wp\/v2\/posts\/13862","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.quickonlinetips.com\/archives\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.quickonlinetips.com\/archives\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.quickonlinetips.com\/archives\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/www.quickonlinetips.com\/archives\/wp-json\/wp\/v2\/comments?post=13862"}],"version-history":[{"count":1,"href":"https:\/\/www.quickonlinetips.com\/archives\/wp-json\/wp\/v2\/posts\/13862\/revisions"}],"predecessor-version":[{"id":64000,"href":"https:\/\/www.quickonlinetips.com\/archives\/wp-json\/wp\/v2\/posts\/13862\/revisions\/64000"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.quickonlinetips.com\/archives\/wp-json\/wp\/v2\/media\/13863"}],"wp:attachment":[{"href":"https:\/\/www.quickonlinetips.com\/archives\/wp-json\/wp\/v2\/media?parent=13862"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.quickonlinetips.com\/archives\/wp-json\/wp\/v2\/categories?post=13862"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.quickonlinetips.com\/archives\/wp-json\/wp\/v2\/tags?post=13862"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}