6 Ways to Secure Sensitive Business Information

Keeping sensitive business information secure is one of the most important strategies a company can put in place. It’s important to have various methods in place that will keep businesses out of harm’s way, and confidential information hidden, and avoid any downtime due to system failures.

Digital lock security

There are several effective ways to protect sensitive business information and keep it away from harmful computer breaches or individuals, whether the harm is intentional or not. Once these systems are in place, frequent maintenance will ensure they work and deliver optimal service for a long time. Your company needs to consider the following:

1. Use Firewalls

  • Firewalls act like fences.
  • They keep information inside the fence, or your computer system, protected and private. They block dangerous viruses from contaminating information.
  • They’re useful in protecting computer systems or a network.
  • Their primary job is to block any unauthorized access to a system by allowing only authorized communications.

A firewall is not a complete block to applications, but it acts on pre-set criteria of rules to determine when to grant access and when to deny it.

2. File Encryption

When would file encryption be a necessary application? Encrypting files is a good practice that can keep business information secure.

  • It will not allow third parties to view information that is sent or shared via networks.
  • File encryption prevents unauthorized parties from viewing information and sensitive data.

The most common use for file encryption software is to secure financial information, such as credit cards or bank account numbers, but a business can use encryption for any information it wants to keep secure.

3. Secure Servers for Communicating

Using publicly viewed and accessible applications like webmail leave a business vulnerable to hack attacks. A secure server, like a hosted exchange, can provide a higher level of security. Many businesses prefer to use secure servers to access communications platforms to reduce the possibility of the public viewing secure information.

4. Updated Operating Systems

A business can implement maximum-security measures by keeping its operating systems updated, current, and fully functional. There are numerous windows of opportunity to breach a network when the operating system has passed its prime or has minor glitches in it.

5. Dedicated Computers

It’s advisable to use only one computer to store important, sensitive information for a business. When several computers hold different pieces of important data, the possibility of someone or something gaining access to the information increases.

6. Secure Lines

Voice over Internet Protocol (VoIP) certainly has advantages for a business, but in terms of security, it may not be the best communication choice. The nature of VoIP exposes data transmission and information to third parties. Using a dedicated, secure line guarantees a business a layer of protection that other communication choices compromise.

Protecting a business is almost more important than the actual business itself. Having confidential and secure information leaked to third parties can be detrimental to your brand and name. It’s naïve to not take the right steps in securing your important data- so make sure you look into all of the above.

This is a guest article by Selena Narayanasamy –  she loves all things technology, productivity, entrepreneurship, social media, and writing. She tweets with a coffee in hand, so follow her- @selenavidya or stalk her blog, Esvienne.

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About the Author: P Chandra is editor of QOT, one of India's earliest tech bloggers since 2004. A tech enthusiast with expertise in coding, WordPress, web tools, SEO and DIY hacks.